Microsoft word 2003/2002

Lesson 1: Microsoft Word

2003/2002 for Windows

This tutorial teaches Microsoft Word basics. Although knowledge of how to navigate in a Windows environment is helpful, this tutorial was created for the computer novice. To begin, open Microsoft Word. Your screen will look like the one shown here.

Click the X in the upper right corner of the New Document pane to close the New Document pane. Your screen will then look like the one shown here.

The Title Bar

This lesson will familiarize you with the Microsoft Word screen. We will start with the Title bar, which is located at the very top of the screen. On the Title bar, Microsoft Word displays the name of the document on which you are currently working. At the top of your screen, you should see "Microsoft Word - Document1" or a similar name.

The Menu Bar

The Menu bar is generally found directly below the Title bar. The Menu bar displays the menu. The Menu bar begins with the word File and continues with Edit, View, Insert, Format, Tools, Table, Window, and Help. You use the menus to give instructions to the software. Point with your mouse to a menu option and click the left mouse button to open a drop-down menu. You can now use the left and right arrow keys on your keyboard to move left and right across the Menu bar options. You can use the up and down arrow keys to move up and down the drop-down menu.

The most frequently used menu options appear on the menu list. A chevron appears at the bottom of the list. Click the chevron to display additional menu options.

To select an option, click the option or use the arrow keys to move to the option on the drop-down menu and press Enter. An ellipse or a right arrow after a menu item signifies additional options; if you select that menu item, a dialog box appears. Items in gray are not available.

You can customize your screen so that all of the menu options display when you click a menu item. This tutorial assumes that your menu is set to display all menu options. To customize your menu to display all of the menu options:

1. Click Tools on the Menu bar.
2. Click Customize on the drop down menu. The Customize dialog box opens.
3. Click the Options tab.
4. Click in the check box to select Always Show Full Menus.

5. Click Close.

Exercise 1

Do the following exercise. It demonstrates using the Microsoft Word menu.

1. Click File on the Menu bar.
2. Press the right arrow key until Help is highlighted.
3. Press the left arrow key until Format is highlighted.
4. Press the down arrow key until Styles and Formatting are highlighted.
5. Press the up arrow key until Paragraph is highlighted.
6. Press Enter to select the Paragraph menu option.
7. Click Cancel to close the dialog box.

Toolbars

The Standard Toolbar

The Formatting Toolbar

Toolbars provide shortcuts to menu commands. Toolbars are generally located just below the Menu bar. Before proceeding with this lesson, make sure the toolbars you will use -- Standard and Formatting -- are available. Follow these steps:

1. Click View on the Menu bar.
2. Highlight Toolbars.
3. Standard and Formatting should have check marks next to them. If both Standard and Formatting have heck marks next to them, press Esc three times to close the menu.
4. If they do not both have check marks, click Customize.
5. Click the Toolbars tab.
6. Point to the box next to the unchecked option and click the left mouse button to make a check mark appear.
   Note: You turn the check mark on and off by clicking the left mouse button.
7. Click Close to close the dialog box.

The Ruler

The ruler is generally found below the main toolbars. The ruler is used to change the format of your document quickly. To display the ruler:

1. Click View on the Menu bar.
2. The option Ruler should have a check mark next to it. If it has a check mark next to it, press Esc to close the menu. If it does not have a check mark next to it, continue to the next step.
3. Click Ruler. The ruler now appears below the toolbars.

Document View

In Word, you can display your document in one of five views: Normal, Web Layout, Print Layout, Reading Layout, or Online Layout.

Normal View

Normal view is the most often used and shows formatting such as line spacing, font, point size, and italics. Word displays multiple-column text in one continuous column.

Web Layout

Web layout view enables you to view your document as it would appear in a browser such as Internet Explorer.

Print Layout

The Print Layout view shows the document as it will look when it is printed.

Reading Layout

Reading Layout view formats your screen to make reading your document more comfortable.

Outline view

Outline view displays the document in outline form. Headings can be displayed without the text. If you move a heading, the accompanying text moves with it.

Word 2002 In Word 2002, you can display your document in one of four views: Normal, Outline, Page Layout, or Online Layout. Normal view Normal view is the most often used and shows formatting such as line spacing, font, point size, and italics. Word displays multiple-column text in one continuous column. Outline view Outline view displays the document in outline form. Headings can be displayed without the text. If you move a heading, the accompanying text moves with it. Print Layout view The Print Layout view shows the document as it will look when it is printed. Online Layout view The Online Layout view optimizes the document for online viewing (viewing the document in a browser such as Internet Explorer).

Before moving ahead, check to make sure you are in Normal view:

1. Click View on the Menu bar.
2. The icon next to Normal should have a box around it. If the icon next to normal has a box around it, press Esc to close the menu. If the icon next to Normal does not have a box around it, continue on to the next step.
3. Click Normal. You are now in Normal view.

Text Area

Just below the ruler is a large area called the "text area." You type your document in the text area. The blinking vertical line in the upper left corner of the text area is the cursor. It marks the insertion point. As you type, your work shows at the cursor location. The horizontal line next to the cursor marks the end of the document.

Exiting Word

You have completed Lesson One. Typically, you would save your work before exiting. This lesson does not require you to enter any text, so you might have nothing to save. To exit Word:

1. Click File.
2. Click Exit, which can be found at the bottom of the drop-down menu.
3. If you have entered text, you will be prompted: "Do you want to save changes to Document1?" To save your changes, click Yes. Otherwise, click No.
4. Specify the correct folder in the Save In box.
5. Name your file by typing lesson1.doc in the File Name field.
6. Click Save.

Lesson 2: Things You Need to Know

This lesson instructs you on how to set up your computer so that you can compete the lessons that follow successfully and it provides you with background information on Microsoft Word. To begin thi lesson, open Microsoft Word.

Click

During the lessons that follow, you will be asked to "click" items. When asked to click:

1. Point to the item.
2. Press your left mouse button once.

If you are asked to double-click an item:

1. Point to the item.
2. Quickly press your left mouse button twice.

If you are asked to right-click:

1. Point to the item.
2. Press your right mouse button.

Options

The following is an introduction to various features of the Microsoft Word screen.

Status Bar

The Status bar appears at the very bottom of the screen and provides such information as the current page, current section, total number of pages, inches from the top of the page, current line number, and current column number. The Status bar also provides options that enable you to track changes or turn on the Record mode, the Extension mode, the Overtype mode, and the Spelling and Grammar check.

Word 2002 The Status bar for the 2002 version of Word includes WordPerfect help, but does not include Spelling and Grammar check.

Horizontal and Vertical Scroll Bars

The Horizontal and Vertical scroll bars, if turned on, enable you to move up and down or across the window simply by pressing the icons located on the scroll bars. The Horizontal scroll bar is located above the Status bar. The Vertical scroll bar is located along the right side of the screen. To move up and down your document, click and drag the Vertical scroll bar up and down. To move back and forth across your document, click and drag the Horizontal scroll bar.

Nonprinting Characters

Certain characters do not print but do affect the document layout. You can elect to see these characters on the screen as you type or have them remain invisible. For these lessons, you should opt to see them onscreen. Here are most of them:

	Denotes a tab
..	Denotes a space
¶	Denotes the end of a paragraph
....	Denotes hidden text

To show non-printing characters:

1. Click Home
2. Click the Show/Hide button. The button is orange.

Recently Used File List

If you enable the recently used file list, clicking File displays the most recently opened files near the bottom of the drop-down menu. You can click the file name to open the file quickly.

Setting Options

Before proceeding, turn on the Status bar, Horizontal scroll bar, Vertical scroll bar, nonprinting characters, and the recently used file list. Follow the procedure outlined here:

1. Click Tools on the Menu bar.
2. Click Options.
3. Click View to choose the View tab.
4. In the Show frame, check to see if there are checks next to Status Bar, Horizontal Scroll Bar, and Vertical Scroll Bar.
5. If all these items do not have check marks, go to the box next to the unchecked item(s) and click the left mouse button.
   Note: You toggle the check mark on and off by clicking the left mouse button.
6. In the Formatting Marks frame, check to see if there is a check mark next to All.
7. If there is no check mark next to All, go to the box next to All and click the left mouse button. A check mark will now appear.
8. Click General to choose the General tab.
9. Check to see if there is a check mark next to the Recently Used File List. If there is no check mark, go to the box next to Recently Used File List and click the left mouse button. Check to see if the number in the Entries box is at least four. If it is not, type 4 in the box.
10. Check to see if Inches is selected in the Measurement Units box (this sets the unit of measurement for the ruler). If it is not, click the pull-down menu and then click Inches.
11. Click OK to close the dialog box.

Highlighting Text

Throughout these lessons, you will be asked to highlight text. You can use either of the following methods:

Highlighting by Using the F8 and Arrow Keys

1. Place the cursor before or after the text you wish to highlight and click the left mouse button.
2. Press the F8 key, which will serve as an "anchor" showing where text you wish to highlight begins or ends.
3. Press the appropriate arrow key (left arrow to move to the left or right arrow to move to the right) until the text is highlighted. You can use the up or down arrow key to highlight one line at a time. Press Esc to remove the anchor.

Highlighting by Using the Mouse

1. Place the cursor before or after the text you wish to highlight.
2. Hold down the left mouse button.
3. Move the mouse left, right, up, or down until the text is highlighted.

Highlighting Menu Items

Menu Bar

To select a Menu bar item:

1. Click the Menu bar item. A drop-down menu will appear.
2. To change the Menu bar option selected, move the mouse pointer across the Menu bar.
   Note: After you highlight an item on the Menu bar, you can also use the left and right arrow keys to move across the Menu bar.

Drop-Down Menu Items

When you click any option on the Menu bar, a drop-down menu appears. To choose a drop-down menu item:

• Click the drop-down menu item.

Or

1. Use the arrow keys to move up or down the drop-down menu.
2. Press Enter to select a drop-down menu item.

Placing the Cursor

During the lessons, you will often be asked to place the cursor at a specific location on the screen. You place the cursor by moving the cursor to the specified location and pressing the left mouse button or by using the arrow keys to move to the specified location.

Choosing Menu Commands by Using the Alt Key

There are many methods to accomplish tasks when you are using Microsoft Word. Generally, when selecting items from the menu, we will ask you to click or highlight the menu item. However, you can also select a menu option by:

1. Pressing the Alt key while typing the underlined letter on the Menu bar.
2. Typing the letter underlined on a drop-down menu. If a dialog box appears, you can move around the dialog box by pressing the Alt key and any underlined option.

Shortcut Key Demonstration

1. Hold down the Alt key and press "o" to select Format from the menu.
2. Press "p" to select Paragraph from the drop-down menu.
3. Hold down the Alt key and press "i" to select the Indents and Spacing tab.
4. Hold down the Alt key and press "b" to select Before from the Spacing frame.
5. Press Enter to close the dialog box.

Shortcut Notations

A key name followed by a dash and a letter means to hold down the key while pressing the letter. For example, Alt-o means you should hold down the Alt key while pressing "o." A shorthand notation of the above demonstration would read as follows:

1. Press Alt-o, p.
2. Press Alt-i.
3. Press Alt-b.
4. Press Enter.

Typists who are slowed down by using a mouse usually prefer using keys.

Starting a New Paragraph

When you type in Microsoft Word, you do not need to press a key to move to a new line as you do when typing with a typewriter. To start a new paragraph, press the Enter key.

Exiting Microsoft Word

You have completed this lesson. Typically, you would save your work before exiting. This lesson does not require you to enter any text, so you might have nothing to save. To exit Microsoft Word:

1. Click File on the Menu bar.
2. Click Exit, which can be found at the bottom of the drop-down menu.
3. If you have entered text, you will be prompted: "Do you want to save changes to Document1?" To save your changes, click Yes. Otherwise, click No.
4. Specify the correct directory in the Save In box.
5. Name your file by typing lesson2.doc in the File Name field.
6. Click Save..